AGM 24 Information

34th ELGI Annual General Meeting 20th – 23rd April 2024

For the programme, visit the programme page.

Please click here for your hotel reservation.

Madrid Spain
Spanish Tourism
If you need a visa to travel to Spain, please arrange this on time.
Local Currency: Euro (€)

2024 AGM Venue
NH Collection Eurobuilding (NHCE)
Padre Damián 23
28036 Madrid

Events Coordinator: Ms. Maria Victoria Cortes
(T): +34 91 353 73 37

Tariff & Booking Details
Single Room: 190€ per night includes Breakfast, VAT, WIFI and Excludes 10% city taxes
Double Room: 205€ per night includes Breakfast, VAT, WIFI and Excludes 10% city taxes

Reservation Terms & Conditions
The Hotel room reservation is available on line:
The hotel rooms are reserved from 15.00 hours upon arrival until 12.00 hours on the day of departure.

The NHCE Hotel offers this special room rate including breakfast and VAT for ELGI delegates provided that your reservation is made via the above link prior to the cut-off date to 15th February 2024. After this date, any additional new bookings will be subject to availability.

Rooms are guaranteed with a valid credit card. Delegates must settle their own hotel bills and expenses on departure.

Guaranteed extras: The Hotel will request a credit card upon arrival as a guarantee for extra expenses & incidentals during your stay.

Hotel Cancellation Policy: Room cancellation policy is in line with the terms and conditions of the NHCE Hotel. Penalty of 100% of total amount for cancellations less than 14 days before arrival or in case of no-show.

The ELGI is not responsible for any individual cancellation or any final individual “extra” charges.

ELGI AGM Registration
Delegates should register their attendance by completing the registration form or contact the ELGI It is essential that registrations and payments in (€) Euros are sent to the ELGI no later than 1st March 2024 Payments after this date will be charged the higher rate. The registration fee (€) per delegate includes:

  • Sunday: Welcome Reception
  • Monday: Coffee Breaks; Lunch
  • Monday: Gala Dinner & Entertainment & transfers
  • Tuesday: Coffee Break, Grab & Go Lunch

The Partner attendance fee is independent of the partner tour.

Attendance Fee (€)Fee €After 1st March 2024
ELGI Members 675775
Non-Members 795895
Partner Tour60——-

ELGI Registration Cancellation Policy
Cancellations up to 2 weeks prior to the AGM: up to 70% of the fee for administration costs will apply.

Partner Tour Monday 22nd April 2024
Tour to be announced in January.

Sponsorship Opportunities
For the continued success of our AGM, participants have the opportunity to sponsor an event at the conference. Guidelines are available on request from the ELGI

Table Top Displays: Meet colleagues in the industry from more than 32 different countries in strategic areas of the conference. Do complete the online registration form to reserve your table top space. Space available on first come first serve basis. Contact Carol for the guidelines for Exhibitors.

Gala Dinner & Entertainment Monday 22nd April 2024
Dress Code: Smart
Venue: Soto de Viñuelas
Coaches depart from the NHCE Hotel at 18:30
Welcome Drink on the Terrace
Dinner: 20:00
23:30 First coach returns to the NHC Hotel
00:30 Last coach returns to the NHC Hotel

Local Travel Information
The NHCE Hotel is located 20 minutes by taxi from the airport
At time of writing, the taxi fee from airport to hotels is a set rate of 30€. The majority of taxis accept credit cards and do accept cash as well Travel cards available for public transport.
The closest train station to the NHCE is Cuzco.
There is public transport from the NHCE to the city centre, e.g. Bus 150, right outside the hotel Parking fee for ELGI guests at the NHCE is 30€ per night + VAT.

The ELGI is not responsible for the information provided by travel agent & the hotel.

European Lubricating Grease Institute
‘De Malietoren’
Bezuidenhoutseweg 12
The Netherlands